Frequently asked questions
Will the site be shared with another wedding group?
This is a definite possibility during our busy season. Please speak with our venue manager regarding this.
How many hours does the rental fee reserve the space? Are there any charges for overtime? When do they begin?
You will have use of the facility for 12 consecutive hours. This includes time to set up & clean up. (A standard guideline is: 6 hours for set up, 6 hours for ceremony & reception & 2 hours for cleanup.) The time for clean up is designated for your vendor's use only. All events are to end at midnight, not including time for clean-up. Overtime charges of $150 per hour will apply after the 14th hour.
Do you have a list of preferred vendors?
We do, but only for Bar (though us), and your caterer- they must be chosen from our list! Other than that, we allow OPEN VENDORS! We do have a list of SUGGESTED vendors that have proven to do a great job for their customers and our clients if you would like to see it - just ask!. **We do have a few vendors who we have requested not return to our spaces. Before choosing ANY vendor - please contact us before to ensure they are not on that list.**
Are there adequate kitchen facilities?
All of our spaces have a large prep kitchen equipped commercial ice maker, & spacious counter-tops. Our kitchens are strictly for prepping. There is no cooking equipment. No griddles or items of such may be brought in.
May I bring in my own alcohol?
No. Due to our liquor licenses and state guidelines, The Gillespie & Passalino's handle all alcohol served on site.
How do I reserve The Gillespie for my event?
To secure your date we require a 50% facility deposit and a $500 security deposit in addition to a signed contract. All remaining balances are required 30 days prior to your event.
Cancellations
All sales are final. Any Notice of Cancellation made by the client must be in writing. No verbal cancellations will be accepted. Should you need to reschedule your event, a $500 fee will be assessed for the date change. You may change your event date one time for that fee. When canceling & rescheduling - you will need to provide an alternate date within 30 days, dates will be based on availability.
May we rehearse at The Gillespie?
Rehearsals may be scheduled eight (8) weeks prior to your event. Day-before rehearsals are not guaranteed and set up may or may not reflect your event. Rehearsals are complimentary if held between business hours of 9 am – 5 pm; if rehearsals are scheduled after hours, the rental fee is $150 an hour.
Fine Print
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Bringing outside alcohol is prohibited. Patrons will be escorted off property and event may be subject to cancellation. The security deposit will be forfeited entirely should any alcohol be found on site.
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We do NOT have an Open Catering Policy here but we have NO catering fees. You must choose a caterer from our approved list
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We require all caterers & vendors to stay on-site for the duration of your event.
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The client is solely responsible for outside catering needs. Including but not limited to delivery, and service.
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The Gillespie handles all alcohol sales and services for every event in our spaces.
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Arranging the furniture located in any of our spaces must be pre-approved and done so by our staff only. $200 moving charge may apply should you not follow these guidelines.
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Many decor items are high repair/replacement costs. Damage to these items or the facility will result in charges that are the clients' responsibility.
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We require our renters to carry Special Events Liability for all events hosted in our spaces. Please refer to your contract for specific amounts & verbiage. Our recommendation to obtain this is eventhelper.com- click here to be automatically directed: Wedding/Event Insurance from eventhelper.com